The concept of time management is one aspect of work – the life that people grapple with. Reaching a goal is one thing and hitting a goal on time is another. Most organizations lose their customers just because they missed the deadline. For example, if you promise a customer to deliver a product or service within 24 hours and go over it, they might miss it the first time around, but if you do it again, they might consider other options.
Teaching your employees how to effectively manage time is not negotiable in this current exemption, simply because things change quickly and there are a lot of distractions in this 21st century compared to centuries past. Really, there are a lot of things, from technology to entertainment, that need our attention. There is no doubt that any organization that does not invest in training its employees in effective time management is likely to perform below its capacity.
So if you, as an employer, want all of your employees to always perform and exceed their tasks, and also know how to balance their work and life, then you should make it a responsibility to effectively train all your employees. time management. It is not a one-off thing; it’s an ongoing process. So be sure to include time management in your annual training program; it is fine when it is done twice or more during the calendar year.
Now let’s take a look at some of the tips to keep in mind if you want to effectively train your employees in time management;
5 ways to effectively train your employees in time management
1. Set up a synchronization system for data collection
To be able to effectively train your employees in time management, the first thing to do is to collect the associated data to know the schedule of your organization. If you want to have a clear understanding of your organization’s timeline, then you need to introduce a synchronization system. The essence of the synchronization system is simply to collect records of when an employee has returned to work and when they close work. The synchronization system is always installed at the point of entry and exit of the organization.
In some cases, the synchronization system is installed on each employee’s personal computer. So when they log in, their time will start counting down. This computer synchronization base also takes into account the time spent on tea break, lunch break and all kinds of breaks. Therefore, once you can collect the necessary data, you can know whether your employees are time conscious or not. The result you get from your timing system will determine the type of workout you develop for them. In some cases, it can be personalized for each employee and in most cases it is general time management training for all employees.
2. Develop a training module on time management –
Once you can get the data you need and the data is properly analyzed, you begin to develop a time management training module that will cover the relevant aspect of their daily work. The good thing about a synchronization system, especially in a computer system, is that it will point out areas where the time is spent, areas of your work that are taking longer than expected. Frankly, you need relevant information to be able to effectively develop and train your employees in time management. It is important to train your employees on time management more than once a year. In some cases, you may need to restrict the study program to those who have difficulty managing time.
3. Develop a training module on work-life balance
Another important training in time management is work-life management. The concept of service life balancing was introduced when employees and trainers discovered that an employee’s life outside of work affected productivity. Therefore, if you want to effectively train your employees on time management at work, you must also cover the aspect of balancing service life. You must develop a training module on work balance and train them no more than once a year. The truth is, if an employee can effectively balance their work and life outside of work, you are likely to get the best results from them.
4. Create a reward system for on-time employees
Once you are done training your employees on time management and work balance, the next thing to do is encourage them to use what they have. Learned – Part of what you need to do to encourage them to use what they have learned is to introduce a reward system for on-time employees. The reward may not be cash, it may be a certificate of appreciation, a coupon, or you can give them some free time. Once that happens, you will be amazed at how healthy the competition between your employees will be. People will work hard to get paid.
5. Part of your employee’s salary should be performance based
Another way to effectively train your employees on time management is to make sure that part of their salary is tied to their performance (based on time). The truth is, most of all employees will sit down as soon as they know they won’t be getting their full pay if they follow up shortly. Sincerely, this is a way of frowning when you are late and also a waste of time at work. So companies even start deducting an employee’s paycheck every time they are late for work.
Here you are; tips for effective time management training for your employees.