A commercial move can feel like a move to a park – and anyone who’s been pushed in a moving van their entire life knows that’s not true at all. However, the need to find the perfect new location, prepare employees for the move, and safely transport bulky or sensitive equipment and everything in between makes a business move a little more difficult. But that doesn’t mean it has to be stressful.
With key planning and preparation, your sales pitch can be a huge success. Here are five of our tips to help make your move stress-free and efficient.
1. Give yourself time
A long pillow is very desirable in most aspects of life, but it is essential for successful business promotion.
The reality is that a commercial move takes more planning than a move, so you’ll want to start the process and have your moving checklist ready in 4-6 months. move date This gives you plenty of time to find a suitable new location, as well as to plan the installations and equip the new building with all the equipment you need.
Other key things to consider during this time:
- Internal communication plan (How will you keep your employees informed during the process?)
- External communication plan (How will customers know where you have moved?)
- Development of a new space (How and where will everyone and everyone fit in?)
- Hire professionals (What do you need help with? See tip 4 and 5)
Keep in mind that while a new home may need a new coat of paint and cleaning before moving in, a commercial space may need to run phone lines and internet cables through walls, furniture, or floors. devices. installation and general repairs to make it suitable for you and your employees.
2. Obtain information from employees
You will probably want to keep your employees informed on all moving matters, but be sure to ask their advice as well.
Losing the time it takes to get information about employees is often a neglected step, but it can change retention rules during the transition and keep the new office running. as efficiently as possible. What do they think will make the new location more efficient? What will make their work easier? And what is their trip to work like?
While this last question may seem odd, it is potentially the most important. Did you know that adding 20 minutes to employee commutes can lead to as much job dissatisfaction as it could result in a 19% pay cut? As such, you not only need to know what mode of transportation your employees are using to see if the new location is easily accessible to them, but also how that new location will affect their commute times.
3. Planning for the arrival of new equipment
Poor planning for newcomers can be frustrating, time consuming and costly.
If you are growing and need more equipment, or if you use this stage as an opportunity to upgrade, you will need to plan carefully for newcomers. Jumping weapons and ordering too early means they’ll likely arrive at your old location. While that doesn’t sound like a big deal, why are you wasting time and money moving this equipment twice?
Call the company you’re ordering from and schedule a delivery so it can arrive at your new office – just leave some leeway in the event of a late delivery.
4. Declutter the organization
Take care of the old and the new – and sometimes the old.
Overflowing files in closets, outdated technology built into closets, and office supplies clog every drawer. If this scenario sounds familiar to you, maybe it’s time to think about decluttering. The movement provides a great opportunity to walk through your old space and get rid of anything that is obsolete or unused. This will allow you to clean up all unnecessary items, helping your new space to be as organized and efficient as possible. A good rule of thumb? If it hasn’t been used in the past 2 years, drop it or give it away.
If you want to save space and keep using filing cabinets, maybe it’s time to consider moving your files to the cloud. There are many cost-effective plans available, and these can make file access safer and more efficient.
Need help? Look at hiring a professional organizer. Not only can they help you move your files to the cloud, but they can also help you with general deletion, as well as planning an efficient layout and finding suitable storage solutions.
5. Do business as usual
One thing that you should never suffer in a business promotion is performance.
All of the tasks on your traveling checklist can cause your plate to overflow, so it can be tempting to delegate tasks to your employees. However, this may not be in the best interests of your organization’s productivity or the sanity of your employees.
Of course, if it fits their job description, like IT setup to set up computers, that’s okay. However, ask Rhonda from the accounting department to recover the warehouse? Resist the desire. Instead, call on professionals who can clean your plate, make the move more efficient and allow your employees to continue their regular work.
Responsible for office relocation: The relocation manager is strictly responsible for the move and can handle everything from identifying optimal locations to confirming that you have access to the new building and its amenities on your move-in day. Basically, they take over your entire movement checklist, leaving you with a lot more time and a lot less stress.
Professional movers: They have the equipment and the experience to make your move fast and smooth. Plus, when they’re doing the hard work, you won’t risk hurting yourself or your employees. Just make sure any business you hire has proof of insurance, a high rating on www.bbb.com, and a proper license.
A little planning and patience will go a long way in ensuring that your sales pitch is as smooth as possible, but the truth is, even with the best planning, you can run into unexpected problems. Breathe in and take them when they come. The move won’t take forever, but the benefits your business can reap from the move are another story.